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CleverPsych File System

Folders

Installation will give you three folders in the C: drive (or your home directory with Mac / UNIX).

  • CleverPsych contains the software.
  • CleverDemo is a demonstration database etc that you use to learn about the system.
  • CleverData is initially a copy of the CleverDemo folder, but without the sample clients and their appointments. This will hold your data.

You may also put the folders on a cloud file system like One Drive or Dropbox.

CleverData

The main folder is CleverData. This holds your data so you will need to back it up regularly. The sub-folders of interest are:
  • backups - The system makes regular copies of your database so you can restore to a previous time if there is a catastrophic error. Backup copies are also made of files that are edited.
  • clients - This contains a series of alphabetic sub-folders in which are folders for each client. Generated letters etc are held here and you can store your own client files here too.
  • config - The configuration files. You can edit them from the Config menus or directly.
  • database - The actual database XML file.
  • logs - Holds processing logs for some background processing e.g. MEDICARE claiming.
  • scripts - This holds the scripts that actually start the CleverPsych applications. There are versions for the different operating system. On windows the main script is CleverPsych.cmd which is referenced by the desktop icon.
  • templates - The are the template files used to generate letters, reminders etc. You need to edit them for your practice.

New Versions

When you  download and install a new version of CleverPsych from https://sourceforge.net/projects/cleverpsych/:
  • The CleverPsych folder is replaced with the new software.
  • The CleverDemo folder is replaced (it may contain new files).
  • Your CleverData and CleverPsych folders are copied to backup folders (so they can be restored).
  • Files in the CleverData folder may be updated or copied from CleverDemo.

Multiple Instances

CleverPsych is essentially a single psychologist system. We usually recommend that you consider buying a laptop as you can then take it home and to any other places of work.

If you work at several places, each with a computer, you can run an instance of CleverPsych (with its own CleverData) at each site.

If there are several Psychologists at your office you can give each of them their own CleverData folder (with different names). You can set this up within the system. You only need one CleverPsych folder i.e. the software is shared.

Additional CleverData folders should have names of form CleverDataXXXX e.g. CleverDataFred or CleverDataNewYorkOffice.

You can also put all the CleverDataXXXX folders (and CleverPsych) into a cloud service like Dropbox so they can be accessed on lots of computers.


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